June 19, 2013 Executive Committee Meeting Minutes

I. Call to Order

Meeting called to order at 9:20am.

II. Roll Call

Chairman George Timberlake, Julie Biehl and Lisa Jacobs. Pamela Rodriguez by phone. Quorum declared present. Guests: Commissioner Rod Ahitow by phone and Brent Frey. Staff: Heidi Mueller, Rob Vickery, Karima Douglas and Julie Stremlau.

III. Approval of Minutes

Vice Chairman Lisa Jacobs motioned to approve minutes. Commissioner Biehl seconded the motion, April 25, 2013 minutes approved as edited.

IV. CJJ Standards for Care of Youth Charged with Status Offenses Review and Adoption

The group discussed timelines and methodology. This is an opportunity for the IJJC to get the outcomes desired through participation and involvement in this process.

V. Fiscal and Strategic Planning

A. IJJC Priorities and Strategic Planning Update

It was suggested to have Committee chairs at the July Planning and Grants meeting to ensure we address the issues and have feedback moving forward on priorities. We need to determine what to fund, how to staff it and proposals for that process. Determine what data to collect and how it will be evaluated. Further discussion and planning is needed.

B. OJJDP DMC CASP Grant Application Update and Approval

This application is due July 1st and DMC strategic plan is the description of this grant application. Heidi explained that we need to continue to work with grants management due to our condition of DMC non-compliance, no update on our status at this time. Commissioner Biehl asked if OJJDP funding opportunities is a category we should assign to a committee. If time constraints are an issue we must leave it up to the committee’s judgment. The full Commission will vote on how to roll out this process in terms of overall approvals.

VI. Committee Membership and Structure

The group talked about the new Commissioners and noted they are welcome to serve on any and all committees. They bring a new perspective and we should utilize that. There is a need for youth members on the DMC Committee. Rob Vickery and Executive Director, Heidi Mueller will work on further involvement of the youth commissioners. Commissioner Jacobs asked about non-Commissioner committee membership. She explained that there are many non-members who are great advocates and would be an asset to the committees and work groups. She further explained that the Communications Committee’s role changed from its original intent. It became a working body instead of a marketing and distribution entity. We need to be clear about how the process plays out when a report is due and how we will distribute the work.

VII. New Business

None noted. Rob Vickery recently met with Reentry providers.  He believes that Youth Outreach Services organization and the Department of Juvenile Justice have a good understanding of the reentry process and how to improve on current practice. They continue discussions on aftercare, data, process evaluation, etc. We need to determine what is really essential for these youth.

VIII. Adjournment

Commissioner Jacobs motioned to adjourn and Commissioner Pamela Rodriguez seconded the motion. Meeting adjourned at 11:08am.