December 11, 2013 Planning and Grants Committee Meeting Minutes

I. Call to Order

Meeting was called to order at 9:07am.

II. Roll Call

Chairman, Lisa Jacobs, George Hill, Julie Biehl, Esther Franco-Payne on phone and IJJC Chairman George Timberlake. Staff: Rob Vickery, Karima Douglas, Julie Stremlau, Heidi Mueller. Guests: Angelica Jiminez, ICOY.

III. Approval of Minutes

Minutes deferred to be reviewed at January meeting.

IV. Fiscal Update


B. Title II


DMC Proposal: Rob Vickery explained the Youth Law Enforcement Partnership proposal and went over the budget with the group. This is a partnership with the YMCA to facilitate conversations between youth and police. Our Youth Advisory Board will be involved in the project project. Chairman Jacobs added that the YAB may not be as comfortable with the police reach out aspect of the project. Commissioner Biehl stated that they had a meeting that cleared up the IJJC role and the YAB in this project. Commissioner Hill motioned to approve the DMC Proposal. Seconded by Commissioner Biehl. Motion approved for up to $48,675 in additional funding. (This is in addition to the previously approved $25,000, for a project total of $73,675.) 

Heidi explained the JJ Council proposal. Eleven sites have outreach based on DMC and JDAI data and others determined these sites. Currently, $200,000 for project, $150,000 for Conference. Heidi explained this is a real team effort. Motion to approve up to $400,000 made by IJJC Chairman Timberlake. Chairman Jacobs seconded the motion. All in favor, motion passed. A request from McArthur has been sent. They desire a sustainable event and we explained our use of JABG funds. We are hopeful but know there are no guarantees. Would be a usual amount of about $25,000 McArthur would allocate.

V. Fiscal and Strategic Planning

A. FY14 Allocations

B. FY15 Projections

C. FY15 Project Review and Planning Process

Heidi Mueller explained the projections for FY14 and FY15. We can start executing contracts. The JABG transfer is complete and funds will be available very soon. Chairman Jacobs commented on what a great job was done on this transfer. A transfer like this is unprecedented and was successful. For the DMC CASP grant we follow the OJJDP guidelines with a focus on community. We are considering 2 to 3 sites possibly.

VI. Project Implementation Updates

Chairman Jacobs stated the project goals we will roll out in January.
SFY15 estimates depend upon contracts, etc., as do the planning and funding tables. The group talked about next year projects and goals, getting things started and ensuring we expend allotted funding.

VII. New Business

2014 schedule tentatively approved. Will go with current schedule for now unless conflicts arise.

VIII. Adjourn

Chairman Jacobs moved to adjourn. IJJC Chairman Timberlake seconded. Meeting adjourned at 10:13am.