February 13, 2014 Planning and Grants Committee Meeting Minutes

I. Call to Order

Meeting was called to order at 9:20am. 

II. Roll Call:

Chairman Lisa Jacobs; Commissioners: Julie  Biehl, Esther Franco-Payne, IJJC Chairman George Timberlake, Rick Velasquez. Staff:  Heidi Mueller, Rob Vickery, Michele Landers, Julie Stremlau, Karima Douglas, Monica Kelly, Ashley Long.  Guests: Kanako Ishida, Andrea Durbin and Jiffy Lansing.

III. Approval of Minutes

Commissioner Franco-Payne motioned to approve the January 8, 2014 minutes.  Commissioner Velasquez seconded the motion.  All in favor, minutes approved. 

IV. Grant/Project Updates

A. Commission Project Implementation Updates

  1. Statewide Conference
    Conference will be June 2-4 in Springfield, IL.  Finalizing the speakers and workshop proposals are due February 28th.  Plan to have back to back workshops with breakouts by JJ Council, etc. First day will end with reception and video high-lights.
  2. JJ Councils
    CAAF not approved at this time, checking with procurement. 
  3. Data Warehouse
    Report still pending.  ICJIA willl get back with the Commission after internal data discussion. 
  4. Reentry Project – Chapin Hall Evaluation Proposal
    Jiffy Lansing from Chapin Hall explained their proposal to the group.  Commissioner Jacobs stated that the IJJC should be in favor of using money already allocated to the reentry project for this evaluation.  Chapin Hall cost currently a little under $43,600.  It was recommended to discuss a collaborative evaluation with the Department of Juvenile Justice (DJJ).  Other:  $7,500.00 is allocated to Juvenile Sex Offender Report.   

IV. Fiscal and Strategic Planning

A. FY15 Project Review and Planning Process Check-In

B. JABG SFY15 Raise the Age Allocation Discussion
Executive Director, Heidi Mueller explained the delay in JABG implementation.  We should be able to expend money in time so it does not lapse.  Currently spending FY11 money as we do not have FY10 funds yet.  Grantees have started receiving payments for services that started July 1, 2013.  Federal Performance Measures were discussed.  IJJC would like to add to the list of measures required.  Commissioner Jacobs noted that ICJIA ran the JABG program differently.  Discussion continued around notification of county officials.  The county chief executive officer and the previous awardee should be contacted.JABG Formula awardees will be notified very soon.  We need to ensure the grantees are focusing on IJJC policies and ideals in their applications for new projects.  The letter and notice about applications will be circulated very soon.

VI. New Business

None noted

VII. Adjourn

Commissioner Velasquez motioned to adjourn and Chairman Timberlake seconded the motion, meeting adjourned at 11:05am.